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After Office reaches its end of support, Microsoft no longer provides the following services:. Because of these changes, we strongly recommend that you upgrade to a supported version of Office as soon as possible. Before your older version of Office reaches its end of support, you should explore your options and prepare an upgrade plan to either of these latest versions of Office:. Microsoft Apps, the subscription version of Office that comes with many Microsoft and Office enterprise and business plans.
Office LTSC , which is sold as a one-time purchase, through a volume license agreement, and available for one computer per license.
Microsoft and Office provides subscription plans that include access to Office applications and other cloud services, including Teams, Exchange Online, and OneDrive for Business.
For more information, see the following resources:. Microsoft Apps is the version of Office that comes with many of those enterprise and business subscription plans. Microsoft Apps includes the full versions of Office apps installed on your client devices. Unlike volume licensed versions of Office, Microsoft Apps provides a user-based licensing model that allows your users to install Office on multiple devices with their license.
For example, install and use Microsoft Apps on both a Windows 11 device and a Mac, as well as on a mobile device. Other options are available, such as device-based licensing or shared computer activation for devices shared by multiple users, and extended offline access for devices that aren't connected to the internet for an extended period of time.
There are also differences in how you deploy, activate, and update Microsoft Apps compared to older volume licensed versions of Office. For more information about Microsoft Apps, see the following information:. Before upgrading to Microsoft Apps, verify that your client computers meet or exceed the minimum system requirements. In addition, you should review the system requirements for your Office server workloads.
For more information, see Exchange Server supportability matrix and System Requirements for Office server products. Because Microsoft Apps comes with many enterprise Microsoft and Office plans, you should review the capabilities of your current plan as part of planning an upgrade to Microsoft Apps. Prior to deploying Microsoft Apps, for example, you should ensure that all your users have accounts and licenses. Before deploying Microsoft Apps, you may want to test your business-critical VBA macros, third-party add-ins, and complex documents and spreadsheets to assess their compatibility with Microsoft Apps.
For more information, see Assess application compatibility. The Readiness Toolkit includes the Readiness Report Creator, which creates an Excel report with VBA macro compatibility and add-in readiness information to help your enterprise assess its readiness to move to Microsoft Apps. For more information, see Use the Readiness Toolkit to assess application compatibility for Microsoft Apps. Other resources are also available. For example, if you use Microsoft Endpoint Configuration Manager current branch , you can use the Microsoft Apps readiness dashboard.
Or, you can get assistance from Microsoft through the App Assure program. To decide how to upgrade to Microsoft Apps, you should evaluate your infrastructure and environment, including the following areas:.
Your assessment of these components will influence how you want to upgrade. For more information, see Assess your environment and requirements for deploying Microsoft Apps. You can deploy and update Microsoft Apps directly from the cloud, from a local source on your local network, or with Configuration Manager or another software distribution solution.
Which option you choose depends on your environment and business requirements. Deploying from the cloud, for example, minimizes your administrative overhead, but could require more network bandwidth. Deploying with Configuration Manager or from a local source, on the other hand, might provide more control over which devices are deployed and updated and when they are. Such files are saved using an extra X letter in their extension. However, it can still save documents in the old format, which is compatible with previous versions.
Alternatively, Microsoft has made available a free add-on known as the Microsoft Office Compatibility Pack that lets Office , XP, and open, edit, and save documents created under the newer format.
Files containing macros are saved with an extra M letter in their extension instead. However, due to legal objections from Adobe Systems , Office originally did not offer PDF support out of the box, but rather as a separate free download.
Office documents can also be exported as XPS documents. This is part of Service Pack 2 and prior to that, was available as a free plug-in in a separate download. Microsoft backs an open-source effort to support OpenDocument in Office , as well as earlier versions up to Office , through a converter add-in for Word, Excel and PowerPoint, and also a command-line utility. Section 8. Peter Amstein and the Microsoft Office team are reluctant to make liberal use of extension mechanisms, even though provided in ODF 1.
They want to avoid all appearance of an embrace-extend attempt. In Office , Microsoft introduced the Document Inspector , an integral metadata removal tool that strips Word, Excel, and PowerPoint documents of information such as author name and comments and other "metadata".
In Microsoft Office , the Office Assistants were eliminated in favour of a new online help system. One of its features is the extensive use of Super Tooltips, which explain in about one paragraph what each function performs. Some of them also use diagrams or pictures. These appear and disappear like normal tooltips, and replace normal tooltips in many areas. The Help content also directly integrates searching and viewing Office Online articles.
Microsoft Office includes features geared towards collaboration and data sharing. As such, Microsoft Office features server components for applications such as Excel, which work in conjunction with SharePoint Services , to provide a collaboration platform. NET 2. Excel server exposes Excel Services, which allows any worksheet to be created, edited and maintained via web browsers. It features Excel Web Access , the client-side component which is used to render the worksheet on a browser, Excel Calculation Service which is the server side component which populates the worksheet with data and perform calculations, and Excel Web Services that extends Excel functionalities into individual web services.
SharePoint can also be used to host Word documents for collaborative editing , by sharing a document. SharePoint can also be used to hold PowerPoint slides in a Slide Library , from which the slides can be used as a formatting template. It also notifies users of a slide automatically in case the source slide is modified. Also by using SharePoint, PowerPoint can manage shared review of presentations.
Any SharePoint hosted document can be accessed from the application which created the document or from other applications such as a browser or Microsoft Office Outlook. Microsoft Office also includes Groove , which brings collaborative features to a peer-to-peer paradigm. Groove can host documents, including presentations, workbooks and others, created in Microsoft Office application in a shared workspace, which can then be used in collaborative editing of documents.
Groove can also be used in managing workspace sessions, including access control of the workspace. To collaborate on one or more documents, a Workspace must be created, and then those who are to work on it must be invited. Any file shared on the workspace are automatically shared among all participants. The application also provides real-time messaging, including one-to-one as well as group messaging, and presence features, as well as monitoring workspace activities with alerts, which are raised when pre-defined set of activities are detected.
Groove also provides features for conflict resolution for conflicting edits. Schedules for a collaboration can also be decided by using a built-in shared calendar, which can also be used to keep track of the progress of a project. However, the calendar is not compatible with Microsoft Outlook. The Document Theme defines the colors, fonts and graphic effects for a document. Almost everything that can be inserted into a document is automatically styled to match the overall document theme creating a consistent document design.
The new Office Theme file format. Similar themes are also available for data reports in Access and Project or shapes in Visio. Quick Styles are galleries with a range of styles based on the current theme. There are quick styles galleries for text, tables, charts, SmartArt, WordArt and more.
Microsoft Office Outlook can also include an optional Business Contact Manager included on a separate installation disc in Office Small Business and above which allows management of business contacts and their sales and marketing activities.
Phone calls, e-mails, appointments, notes and other business metrics can be managed for each contact. It can also keep a track of billable time for each contact on the Outlook Calendar. Based on these data, a consolidated report view can be generated by Microsoft Office Outlook with Business Contact Manager. The data can be further analyzed using Microsoft Office Excel. This data can also be shared using SharePoint Services. Microsoft Office SharePoint Server allows sharing and collaborative editing of Office documents.
It allows central storage of documents and management of Office documents, throughout the enterprise. These documents can be accessed either by the applications which created them, Microsoft Office Outlook , or a web browser. Documents can also be managed through pre-defined policies that let users create and publish shared content, through a SharePoint site. SharePoint Server allows searching of all Office documents which are being managed by it, centrally, thereby making data more accessible.
It also provides access control for documents. Specialized server components can plug into the SharePoint Server to extend the functionality of the server, such as Excel Services exposing data analysis services for Excel services.
Data from other data sources can also be merged with Office data. SharePoint also lets users personalize the SharePoint sites, filtering content they are interested in.
SharePoint documents can also be locally cached by clients for offline editing; the changes are later merged. Microsoft Office Forms Server allows InfoPath forms to be accessed and filled out using any browser, including mobile phone browsers. Forms Server also supports using a database or other data source as the back-end for the form. Additionally, it allows centralized deployment and management of forms. Forms Server hosted forms also support data validation and conditional formatting, as does their InfoPath counterpart.
It also supports advanced controls like Repeating section and Repeating table. However, some InfoPath controls cannot be used if it must be hosted on a Forms server. Microsoft Office Groove Server is for centrally managing all deployments of Microsoft Office Groove in the enterprise.
It enables using Active Directory for Groove user accounts, and create Groove Domains , with individual policy settings. It allows Groove workspaces to be hosted at the server, and the files in the workspaces made available for collaborative editing via the Groove client. It also includes the Groove Server Data Bridge component to allow communication between data stored at both Groove clients and servers and external applications.
Microsoft Office Project Server allows one to centrally manage and coordinate projects. It allows budget and resource tracking, and activity plan management. The project data and reports can also be further analyzed using Cube Building Service. The project management data can be accessed from a browser as well. Microsoft Office Project Portfolio Server allows creation of a project portfolio, including workflows, hosted centrally, so that the information is available throughout the enterprise, even from a browser.
It also aids in centralized data aggregation regarding the project planning and execution, and in visualizing and analyzing the data to optimize the project plan.
It can also support multiple portfolios per project, to track different aspects of it. It also includes reporting tools to create consolidated reports out of the project data. Microsoft PerformancePoint Server allows users to monitor, analyze, and plan their business as well as drive alignment, accountability, and actionable insight across the entire organization.
It includes features for scorecards, dashboards, reporting, analytics, budgeting and forecasting, among others. Even though the ribbon can be hidden, PC World wrote that the new "ribbon" interface crowds the Office work area, especially for notebook users. As a result, users who were more familiar with the logic of the old menus would be somewhat frustrated with the new, more visually oriented ribbon.
The ribbon cannot be moved from the top to the side of the page, as floating toolbars could be. Some users with experience using previous versions of Microsoft Office have complained about having to find features in the ribbon. Others state that having learnt to use the new interface, it has improved the speed with which "professional-looking" documents can be created. Microsoft contractor Mike Gunderloy left Microsoft partially over his disagreement with the company's "sweeping land grab " including its attempt to patent the ribbon interface.
He says "Microsoft itself represents a grave threat to the future of software development through its increasing inclination to stifle competition through legal shenanigans. The new XML-based document file format in Microsoft Office is incompatible with previous versions of Microsoft Office unless an add-on is installed for the older version.
PC World has stated that upgrading to Office presents dangers to certain data, such as templates, macros, and mail messages. The new Word features for bibliographies only support a small number of fixed citation styles.
Using XSLT, new styles can be added. Some extra styles, such as the standard Association for Computing Machinery publication format, are made freely available by third parties. From Wikipedia, the free encyclopedia. Version of Microsoft Office. These four programs make up the Home and Student edition. Service Pack 3 Main article: Ribbon computing. Main article: OpenDocument software. Main article: Microsoft Word.
Main article: Microsoft Outlook. Main article: Microsoft Excel. Main article: Microsoft PowerPoint. Main article: Microsoft OneNote. Main article: Microsoft Access. Main article: Microsoft Publisher. Main article: Microsoft InfoPath. Main article: Microsoft Visio. Main article: Microsoft Project.
Main article: Microsoft SharePoint Designer. Main article: Microsoft Office Forms Server. Main article: Microsoft Office Groove Server. Main article: Microsoft Office Project Server.
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